Use Case: Application Form Workflow Solution

Automate your form-based workflows without coding

Manual form workflows are holding you back

Over 50% of business processes rely on paper and electronic forms to receive customer information. Manual workflows are a major source of unnecessary time and monetary costs.

27%

increase in productivity is experienced by businesses 27% upon adopting RPA

  • High human resource costs due to heavy workload
  • A tangled web of manual processes
  • High human error rate from manual work
  • Delayed operations caused by slow approval processes

Future-proof your business processes with RPA-powered workflows

Get back lost time and maximise efficiency with our Application Form Workflow Solution, an RPA (Robotic Process Automation) tool to automate your workflows

Legacy Systems
MANUAL FORM WORKFLOWS

Smart Application Form Workflow
RPA WORKFLOWS

Customer applications

Customer applications

Forms are received from customers through email or fax and manually checked by a procurement officer.

Forms are standardised and information is checked digitally by a programmed bot.

  • Staff's time is freed up to focus on managing and supervising

Form processing

Form processing

Manual form processing using legacy systems.

The bot checks the form and routes it according to the rules.

  • Better accuracy of data

Approval process

Approval process

Manual approvals with unpredictable wait times.

Approval workflow is automated.

  • Faster turnaround for approvals

Workload

Workload

Humans do all the manual document handling and verification

The workload is shared with bots.

  • Up to 20x increase in speed and efficiency

With RPA, we simplify and automate your processes from form to fulfillment.

Bots take over the tedious aspects of the work, allowing your staff to cover more ground in less time.

Partner sends Purchase Order

The Manual Solution

ORDERING

Jason

Jason checks and verifies Purchase Order details

Jason extracts Purchase Order information from different sources manually

Jason processes the Purchase Order

PREPARING FOR SHIPMENT

Jason

Jason checks Stocks availability

Jason confirms Buying & Selling price, then calculates total amount

Jason sends the order to the Line Manager for approval

DELIVERY

Jason & Logistics

Jason creates order via Email

Logistics arranges for shipment

Jason & Logistics monitor the ordering & delivery status closely

The RPA Solution

ORDERING

RPA & Jason

RPA Bot checks, verifies and extracts Purchase Order information from different sources automatically

Jason processes the Purchase Order

PREPARING FOR SHIPMENT

RPA

RPA Bot checks Stocks availability, confirms Buying & Selling price, calculates total amount. Then, it sends the order to the Line Manager for approval

DELIVERY

RPA & Logistics

RPA Bot creates order via Email

Logistics arranges for shipment

RPA Bot monitors the ordering & delivery status automatically
A 20-minute process, condensed into just 1 minute, allows Jason to do more and focus on more important things

Reseller receives the Orders

Empower your workforce and increase their value

Increase productivity and reduce cost

Enhanced accuracy and compliance

Improved customer satisfaction

24/7 operations

We're your partner in the future of work and beyond

We help offices integrate paper processes seamlessly into digital workflows. We partner with you to simplify processes and reduce workflow complexity. Our goal is to enable you to improve efficiency and decision making and drive business performance through technology.

Explore how our Application Form Workflow solution can boost your team's productivity

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